This policy has been formulated with a view to provide a vigil mechanism for Directors and employees of the Company and other persons dealing with the Company to report to the Audit Committee; their concerns relating to the Company, any instance of unethical behavior, actual or suspected fraud or violation of the Company's Ethics Policy and to safeguard the confidentiality and interest of such employees/ other persons dealing with the Company against victimization, who notice and report any unethical or improper practices
This policy shall be further governed by the provisions of the Companies Act, 2013, the rules framed thereunder and any other law governing the matter from time to time.
The definitions of some of the terms used in this Policy are given below:
The unethical practice shall also include the following:
AAll the Directors and Employees of the Company and other persons dealing with the Company are eligible to make Reported Disclosures under the Policy. The Reported Disclosures may be in relation to matters concerning the Company and those dealing with the Company.
The Company is committed to openness, transparency and accountability in all its affairs to achieve highest standards of Governance. The Policy reinforces the Company's approach by providing a forum to the Directors, Employees and other persons dealing with the Company to voice their concerns about suspected or actual unethical or improper practice.
While it would be ensured that the identity of genuine Whistle Blowers are protected and they are not subject to any kind of unfair treatment, any misuse of such protection would warrant disciplinary action. Protection under this Policy would not mean protection from disciplinary action against false allegations made by a Whistle Blower, knowing it to be false, or any reported disclosures made with a malafide intention. Whistle Blowers, who make three or more Reported Disclosures, which have been subsequently found to be malafide, frivolous, malicious, or reported otherwise than in good faith, will be disqualified from making further Reported Disclosures under this Policy.
All Reported Disclosures should be addressed to the Mr. Mayur Kamdar, Managing Director of the Company through email at firstname.lastname@example.org or in writing as to ensure a clear understanding of the issues raised and not be speculative. The whistle blower can also have access to the Chairman of the Audit Committee in case of serious misconduct/ unethical practice or in appropriate or exceptional cases.
The Reported Disclosure shall include:
The Managing Director or the Audit Committee, as the case may be shall consider factors like gravity of the alleged unethical practice and its impact and accordingly appoint Investigators to further investigate. Appropriate care would be taken to keep the identity of the Whistle Blower, confidential
The process of investigation shall be kept confidential to the extent possible given the legitimate needs of law and the investigation. The person/s alleged to be involved in the unethical practice, shall co? operate with the Investigators during investigation. Such person/s shall have a reasonable opportunity of being heard.
No evidence shall be withheld, destroyed or tampered with, and witnesses shall not be influenced, coached, threatened or intimidated, by any employee/ person.
No unfair treatment shall be given to a Whistle Blower by virtue of his/ her having made a Reported disclosure under this Policy. The Company shall ensure that any kind of discrimination, harassment, victimization or any other unfair employment practice is not adopted against Whistle Blowers.
The identity of the Whistle Blower shall be kept confidential to the extent possible and permitted under law. Whistle Blowers are cautioned that their identity may become known for reasons outside the control of the Chairman of the Audit Committee (e.g. during investigations carried out by Investigators).
Any other Director/ employee/ person assisting in the said investigation shall also be protected to the same extent as the Whistle Blower.